Relocation International: Japan Employee Relocation Services

Thinking of relocating employees to Japan?

Relocation International provides end-to-end Japan relocation services—covering visa support, housing search, and family assistance—all in English. Trusted by over 3,000 successful relocations each year, it offers a seamless one-window solution that saves HR teams time, ensures compliance with Japanese immigration law, and boosts employee satisfaction. With 24/7 support for both assignees and their families, and a perfect track record of zero compliance violations, it helps your global talent settle in quickly and securely. From first-time assignments to complex programs, Relocation International serves as an all-in-one relocation partner in Japan.

The Real HR Headaches

Relocating an employee to Japan isn’t just a logistics task — it’s a minefield of administrative burden, language barriers, and personal stressors.
You know the drill:

• Unclear immigration procedures with constant regulation updates
• Shortage of English-speaking service providers in housing, healthcare, or government
• 3 a.m. email chains due to time zone gaps
• Anxiety from the assignee’s spouse or children, who feel isolated or lost
• Scrambling to coordinate utilities, banking, and city hall registrations — all in Japanese
• Risk of compliance errors that could lead to fines or visa rejections

According to industry reports, each international relocation consumes 40+ HR hours on average per assignee — not counting emotional toll or follow-up corrections.

And if even one document is filed incorrectly?

You’re not just facing delays — you’re exposed to legal penalties, lost productivity, and possible employee churn.

It’s not just a move. It’s a high-stakes project — one that HR shouldn’t have to shoulder alone.

Why Relocation International?

When the stakes are high, you need a relocation partner that understands both the human and logistical sides of global mobility. That’s where Relocation International delivers unmatched value.

Japan’s First Specialist in Inbound Relocation

With over 3,000 households supported annually, Relocation International has been pioneering employee relocation to Japan for decades. Relocation International doesn’t just understand Japan—it specializes in inbound assignments.

One-Window Policy = Zero Headaches

Coordinating 14 separate vendors for visa paperwork, airport pickup, housing, utilities, and schooling? Relocation International operates under a clear principle: “That’s our job—not yours.”
The company’s One-Window Policy means your HR team talks to one point of contact, while it manages the entire relocation chain end-to-end.

24/7 Trilingual Helpdesk — for Assignees & Families

Questions don’t stop at 5 p.m.—especially in a new country.
Our support desk offers round-the-clock assistance in English, Japanese, and Chinese, not just for employees but their families too. Whether it’s assistance with finding a hospital or a school inquiry, RI is just one call away.

Enterprise-Grade Security & Nationwide Coverage

Data security is non-negotiable. Relocation International is ISO-certified and fully compliant with international data protection standards.
From Tokyo to Fukuoka, its nationwide network ensures consistent service quality, no matter where your assignee lands.

Japan Relocation Services That Deliver — From Visa to Repatriation

Relocation International streamlines the entire employee relocation journey to Japan, cutting HR workload and maximizing assignee satisfaction. Here’s how its service pipeline works:

Pre-Arrival Visa & Briefings

Key Actions: Certificate of Eligibility (CoE) filing, visa application support, remote orientation sessions
HR Wins: No paperwork stress, no missteps. Its team handles all visa support in Japan, ensuring the right documents are filed on time. For companies that opt in, the RI team can provide remote briefings—helping assignees arrive informed and prepared, rather than overwhelmed.

Landing Week Logistics

Key Actions: Airport pickup, ward office registration, bank account setup, SIM card activation
HR Wins: Day 1 = productive, not chaotic. Within a week of arrival, your employee will be fully equipped to work and live in Japan — thanks to its tightly coordinated schedule and bilingual guides.

Home & Life Set-Up

Key Actions: Housing search, lease contract support, utility setup, school introductions
HR Wins: Family settles in, fast. Whether it’s a Tokyo high-rise or a family-friendly home in Nagoya, the company provides seamless housing search in Japan, sets up all utilities, and helps families find the right schools — easing transition stress for everyone.

Ongoing 24/7 Support

Key Actions: Multilingual helpline, emergency response, lifestyle questions
HR Wins: No more weekend HR calls. RI’s 24/7 helpdesk handles everything from hospital visits to train card replacements, so your HR team can focus on strategy — not crisis management.

Repatriation

Key Actions: Lease termination, utility shutdown, tax filings, moving support
HR Wins: Clean, compliant off-boarding. It coordinates every detail of departure, ensuring a smooth, no-loose-ends return — both for the employee and your compliance team.

Cut Costs, Reduce Risk

Relocating an employee to Japan doesn’t have to drain your budget or expose your company to compliance risks. With Relocation International, you gain a predictable, efficient, and secure way to manage international assignments.

One Transparent Package. No Hidden Vendors.

When you juggle multiple service providers—immigration agents, real estate firms, utility brokers, and translators—costs add up quickly, and communication breaks down.
Its all-inclusive relocation packages eliminate that chaos. With Relocation International, you get:

• One contract
• One point of contact
• One clear invoice

No markups. No surprises. Just complete visibility and control.

Your Time Has Value. Let’s Quantify It.

According to global mobility benchmarks, handling one international relocation internally takes 40+ hours of HR time.

Let’s do the math:
40 hours × $80/hr = $3,200 per assignee

By outsourcing to Relocation International, you reclaim that time for strategic work—while ensuring a smoother employee experience.

Shield Your Company from Costly Mistakes

A single error in visa documentation or missed deadline can lead to:

• Immigration rejections
• Fines and legal penalties
• Employee onboarding delays

RI acts as your compliance shield—ensuring the correct visa type, timely filing, and full adherence to Japan’s immigration law. With its track record of zero penalties and 3,000+ relocations annually, your risk is virtually eliminated.

How Global Companies Succeed with Relocation International

Don’t just take RI’s word for it—see how global companies achieved stress-free relocations with Relocation International.

Case 1: Seamless VIP Relocation, Even for First-Timers

“We didn’t even know where to start—but RI handled everything.”
When a U.S.-based Vice President was assigned to Japan, the receiving team had zero internal experience or English-speaking resources. RI stepped in to lead every arrangement—visa, housing, daily life setup—with proactive, professional support.
Result: Stress-free relocation with no internal burden.

▶︎ See how it guides first-time Japan relocations

Case 2: Balanced Workload Through English-Language Support

“Our English-speaking staff were overwhelmed—RI solved it.”
A mid-sized company relied heavily on just a few bilingual employees to manage relocation tasks, leading to burnout and low morale. By handling all communication with the assignee in English, RI eliminated the internal bottleneck.
Result: No more dependency on individual staff.

▶︎ Discover its multilingual relocation support model

Case 3: Always-On Family Hotline That Eased Company Pressure

“We were fielding weekend calls from the assignee’s family—until RI stepped in.”
The assignee relocated with family, but HR staff found themselves handling private weekend consultations far outside their scope. RI’s 24/7 expat helpdesk now answers all family questions, big or small.
Result: Peace of mind for families—and work-life balance for HR.

▶︎ Learn how it supports the whole family, 24/7

Your Japan Relocation Timeline — Clear, Predictable, On Track

Relocation shouldn’t feel like guesswork. Here’s how the structured timeline keeps everyone aligned from day one to arrival—and beyond.

Day 0: Kick-Off Call

Meet your dedicated relocation coordinator. RI clarifies goals, timelines, and required documents.

Result: Everyone aligned from the start.

Week 1–2: Submission of the Certificate of Eligibility (COE) Application

Relocation International prepares and submits the COE application to immigration authorities, ensuring all documents are complete and accurate.

Result: No paperwork confusion, and the process is underway without delays.

Week 6–7: Certificate of Eligibility (COE) Issued and Visa Application at Local Consulate

Relocation International sends the electronic Certificate of Eligibility (COE) issued by immigration authorities to the assignee overseas and provides guidance on obtaining a visa at the local Japanese consulate.

Result: No paperwork errors or missed steps in the visa process.

Week 6–7: Housing Secured and Lease Finalized

Assignees review and select housing options, with full bilingual support. Lease agreements are signed, and move-in dates are confirmed.

Result: Move-in schedule is fixed, and relocation logistics are locked in.

Week 8–9: Arrival in Japan and Full Setup

Assignees arrive in Japan. RI coordinates airport pickup, municipal registration, bank account opening, SIM card setup, and a welcome orientation.

Result: Everything is in place for a smooth start—assignees are ready to live and work from Day One.

(Optional) Repatriation Support

When it’s time to return, RI assists with lease termination, tax documents, and logistics.

Result: Clean offboarding, zero loose ends.

Ready to Make Japan Relocation Easier?

Whether you’re planning your first assignment or managing a high-volume mobility program, we’re here to help—every step of the way.

Have a Question or Need a Custom Quote?

For more information—or to discuss your relocation needs—contact the Relocation International team.

– Email us directly: relocation@relojp.com — Get a tailored consultation
– Call us directly: +81-3-5312-8702 (Mon–Fri, 9:00–17:30 JST)
– Official Website: https://www.relocation-international.co.jp/inbound_en.php

Most teams who contact them save 40+ HR hours per assignee. Let’s explore what that could mean for you.

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